Job: Maternity Cover – Office Manager

Calvin Bailey MBE MP is looking for someone to provide maternity cover for his Office Manager from March. The job is part time (3.25 days a week).

Ideally, the right candidate will have recent experience in a similar role working for an MP. However, the job would also be suited to someone with experience providing senior executive support – for example, in a local authority - who is seeking to broaden their experience. 

Salary: Within IPSA pay scales 

Length of Contract: Maternity Cover – 12 months 

Closing date: 24 January 2025 

Personal Specification 

Essential: 

• Experience of working within a parliamentary office or within a political environment 

• Experience of managing staff 

• Experience of stakeholder management 

• Experience of managing a budget 

• Experience of working with a wide range of people with complex demands 

• Excellent administration skills 

• Excellent communication skills 

• Ability to manage projects 

• Sympathy with the aims and values of the Labour Party 

• An understanding of the issues affecting constituents in Leyton and Wanstead and the ability to support constituents to resolve complex problems. 

Desirable: 

• Good local contacts within the surrounding area 

Job Description

• Collate all required information from team members to present to the MP 

• Conduct parliamentary research as required 

• Deal with security matters, keep abreast of security guidance, maintain the security system, liaise with external bodies as appropriate 

• Ensure the office is fully equipped 

• Exposure and management of complex cases 

• Have final signoff on all relevant delegated areas from the MP, for example constituent correspondence 

• Horizon-scanning, anticipate what advice or action may be required; proactively identify problems and resolve them 

• Identify training opportunities and ensure the office team maintain and develop knowledge of relevant legislation where appropriate 

• Lead and maintain a highly professional administrative support function for the MP’s office 

• Liaise with groups/personnel including at Westminster, within the constituency and the general public on the MP’s behalf as necessary 

• Manage the office team, ensuring accurate personnel records are kept and notifying IPSA of contractual changes as necessary 

• Overall management of the Member's diary commitments, delegating tasks to others as appropriate 

• Plan the MPs internal communications and external stakeholder engagement and provide strategic advice on constituent matters on behalf of the MP where appropriate 

• Provide high quality, efficient and effective support to the MP and interest groups as required 

• Responsibility for managing all aspects of the budget, keeping the MP informed of all relevant financial matters and liaising with IPSA on office finance 

• Support and manage the recruitment of staff for the MP’s office 

• Take ownership of certain casework as required 

• There may be requirement for the role holder to work outside of the normal working hours, including attending events with the MP as required. 

Please send a CV and Cover Letter to daisy.page@parliament.uk 

Please detail how you would be suitable for the position of Office Manager (Maternity Cover) in Calvin Bailey MBE MP’s office. Please make sure you pay particular attention to the Personal Specification and Job Description provided. 

Please put ‘Application for Maternity Cover – Office Manager’ in the subject line. 

For all questions and queries about the role, please email daisy.page@parliament.uk